Introduction
For adding faculty to the season, removing faculty from the season, or changing faculty availability within a season/weekend.
See Candidate Matrix for how to adjust candidate scenarios.
How to Use: the top row is what activity you wish to perform, and the first column is where you are in the Interview Weekend timeframe (e.g. "I want to remove a faculty member from the season, and the candidate selection site is currently open").
Instructions
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ADD (to Season)
|
REMOVE (from Season)
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Change Availability (Set New or Add More)
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Change Availability (Reduce or Remove From Weekend)
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|---|---|---|---|---|
| Faculty Availability Site Open | - upload new faculty to season - new faculty can then enter their availability via the Fac Avail site |
- upload DELETE faculty csv to season - any availability would just "go away" for free |
- faculty can change their availability themselves via the Fac Avail site | - faculty can change their availability themselves via the Fac Avail site |
| Faculty Availability Site Closed | - upload new faculty to season - Lisa/Jim can go into the Fac Avail site "after hours" to set their availability |
(same as above) | - Lisa/Jim can go into the Fac Avail site "after hours" to set their availability | - Lisa/Jim can go into the Fac Avail site "after hours" to remove their availability |
| Candidate Selection Site Open | (same as above) | - run the Candidate Faculty Choices report (in each weekend) to learn which candidate's faculty ranking lists would be affected (and communicate with them if desired) - upload DELETE faculty csv to season - faculty member would be automatically removed from any candidate ranking lists as well as not appear in the left-side list on the candidate selection site - some candidates might then have less than 12 ranked faculty (or less than 5 dept ranks) - candidates may select a different faculty member by returning to the candidate site |
(same as above) - New faculty member will now appear in candidate selection list |
- run the Candidate Faculty Choices report to learn which candidate's faculty ranking lists would be affected (and communicate with them if desired) - Lisa/Jim can go into the Fac Avail site "after hours" to REMOVE their availability - IF only one part of a weekend's avail is removed, faculty member still appears on the candidate's list - IF an entire weekend's avail is removed, faculty member would be automatically removed from any candidate ranking lists as well as not appear in the left-side list on the candidate selection site - some candidates might then have less than 12 ranked faculty (or less than 5 dept ranks) - candidates may select a different faculty member by returning to the candidate site |
| Candidate Selection Site Closed (but Match has not yet run) | (same as above) - Faculty will be avail during manual interview editing (note: MATCH will not pair them with any candidates because they were not available for selection) |
(same as above) -Except: candidates may NOT select a different faculty member since the site is closed |
- Lisa/Jim can go into the Fac Avail site "after hours" to set their availability - Faculty will be avail during both Match and manual interview editing (for any new time slots) |
(same as above) -Except: candidates may NOT select a different faculty member since the site is closed |
| MATCH has been run | - upload new faculty member to season - Lisa/Jim can go into the faculty UI "after hours" (or via upload) to set their availability - Faculty will be avail during manual interview editing |
(similar to above; plus:) - faculty member would be automatically removed from any and all established interviews (MATCH or Manual) - faculty member would disappear from manual interview editing lists - Lisa/Jim can fill any interview holes caused by the removal by manually editing the interviews |
- Lisa/Jim can go into the faculty UI "after hours" (or via upload) to change their availability - Faculty will be available during manual interview editing (for any new time slots) |
(similar to above; plus:) - faculty member would be automatically removed from any interviews in affected slots (MATCH or Manual) - faculty member would disappear from manual interview editing lists (for affected slots) - Lisa/Jim can fill any interview holes caused by the removal by manually editing the interviews |
| Candidate Itineraries SENT | (same as above, plus:) - Manually match the new faculty with some candidates. - Send a manual email with the updated interview schedule to those candidates. (note, the itinerary url will be automatically updated) |
(same as above, plus:) - Communicate with affected candidates. |
(same as above, plus:) - Communicate with affected candidates. |
(same as above, plus:) - Communicate with affected candidates. |