Introduction
Schedulon by EMS is primarily used to book event and classroom spaces across Michigan Medicine. It is also used to book some conference rooms in specific areas. Some spaces are restricted even within Schedulon and will not appear unless you have the appropriate access (please see Non Standard Spaces below). There are also spaces that are private and not available through Schedulon. Note: You can also check Outlook if you are not able to find a specific room in Schedulon.
| Note: Any space may have priority events that are scheduled before the release of the space. |
Table of Contents
Taubman Health Sciences Library
Medical Science Research Building II
Medical Science Research Building III
Towsley Center for Continuing Medical Education
University Hospital Conference/Classrooms
University Hospital Event Space
University Hospital Dining Rooms
University Hospital - Room B2C205
University Hospital Room F5316
CS Mott & Voigtlander Hospital - 12th Floor Conference Rooms
Instructions
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Effective 8/1/2024 the Medical School is adding a 10-minute transition period into the schedule for certain rooms. This is built into the last ten minutes of each scheduled event. This transition time will not appear as a separate appointment from the classroom booking. For example, for an event with a listed time of 9:00-10:00 a.m., instruction starts at 9:00 a.m. and ends at 9:50 a.m. The following rooms follow this policy: Medical Science 1: 3330 Lecture Hall, 5330 Lecture Hall |
- Fall semester. August 1st - December 31st. Fall term extended to 12/31 in the 2nd week of July
- Winter semester. January 1st - April 30th. Winter term extended to 4/30 in the 1st week of December
- Spring/Summer semester. May 1st - July 31st. Spring/Summer term extended to 7/31 in the 2nd week of April
| Note: Reservations are "auto-confirmed". There is no manual approval. A reservation summary is emailed on submit. There are no exceptions to allow for scheduling past the cut off dates. Exact date of release is dependent on curriculum scheduling and will be added to the above when available. |
Rooms:
- Taubman Health Sciences Library (THSL)
- Buhl: 5519
- Medical Science 1: M3330, M5330
- Medical Science 2: NLH, SLH, WLH, 2813, 2817, 3813, 3817, 3733, 3753, 3755
- Furstenberg (Medical Science 2): 2710, 2733, 2737, 2739, 2743, 2748, 2754
Questions and concerns may be directed to med.school.scheduling@umich.edu
Taubman Health Sciences Library
Taubman Health Sciences Library's classrooms, small group rooms, and study spaces on the 2nd, 5th and 6th levels are reserved for use by medical school undergraduate, graduate, post-doctoral students and staff directly supporting undergraduate and graduate learning. If students and staff meet this criteria, and would like access to reserve these spaces in THSL, please use the Schedulon Non-Standard Space Access Request form to request access . Please be sure to complete the last line labeled "Please list any non-standard templates required" to request access.
If a student or staff member was declined access, no access to this space will be provided. If a classroom space is required, Med Sci 2 rooms on levels 2, 3, and Buhl level 5 are available to be scheduled through Schedulon general access templates.
- Rooms associated with this access include Taubman Health Sciences Library: 2901, 2903, 5000, 5215/5219, 5320, 5330, 5340, 5350, 5360, 5370, 5380, 5411, 5415, 5419, 5423, 5427, 5431, 5435, 6000, 6215, 6225, 6235, 6320, 6330, 6340, 6350, 6360, 6370, 6380, 6412, 6416, 6420, 6424, 6428, 6432.
Questions can be directed to med.school.scheduling@umich.edu. Med School Scheduling staff do NOT have the ability to grant access to THSL.
As a reminder, the THSL library is located in THSL Level 4 and is available for use for students associated with the university's health science schools, which are listed below.
• Medical School
• School of Dentistry
• School of Kinesiology
• School of Nursing
• College of Pharmacy
• School of Public Health
• School of Social Work
OGPS Meeting Space
Able to be booked out 180 days from current date.
The space is restricted and must be approved manually. Users will receive a confirmed or denied confirmation within 2 business days of submission. Space is located in the second floor of the Taubman Health Sciences Library.
Building Hours: 7:30am - 5pm (outside of that time, you will need an MCard to access the space).
Rooms:
2950 (Lounge), 2955, 2958, 2960B, 2994
Medical Science Research Building II
Able to be booked out 365 days from current date.
Reservations are "auto-confirmed". There is no manual approval.
Rooms: 1594, 3550
Questions and concerns may be directed to med.school.scheduling@umich.edu
Medical Science Research Building III
Able to be booked out 365 days from current date.
Reservations are "auto-confirmed". There is no manual approval.
Rooms: 2340
Questions and concerns may be directed to med.school.scheduling@umich.edu
Towsley Center for Continuing Medical Education
Managed by Medical School Facilities Events
Able to be booked out 365 days from current date.
The space is restricted and must be approved manually. Users will receive a confirmed or denied confirmation within 2 business days of submission.
Rooms:
Dow Auditorium, Sheldon Auditorium, Towsley Lobby, Dining Room - Large, Dining Room - Small
Questions and concerns may be directed to medschoolspecialevents@umich.edu
Managed by Medical School Facilities Events
Able to book out 6 months from current date.
The space is restricted and must be approved manually. Users will receive a confirmed or denied confirmation within 2 business days of submission.
Rooms:
Kahn Auditorium, Seminar Rooms A,B,C
Questions and concerns may be directed to medschoolspecialevents@umich.edu
Able to be booked out 365 days from current date.
The space is restricted and must be approved manually. Users will receive a confirmed or denied confirmation within 2 business days of submission.
Rooms:
A515, 1515,2008, 2515, 3008, 3515, 4008, 4515, 5008, 5515
University Hospital Conference/Classrooms
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The following conference rooms/classrooms have been repurposed and taken offline due to departmental room needs, and are no longer available for scheduling. |
Cutoff date for scheduling is December 31st. Users are able to reserve the next calendar year September 16th. There are no exceptions to allow for scheduling past the cut off dates.
The space is automatically approved. If you do not see "Confirmed" as the status for the reservation, some dates you requested were unavailable and you do not have a reservation for those dates. Unavailable dates will have "Web Conflict" as the status. It is up to you to reschedule or cancel the booking that is unavailable.
Please review the knowledge article University Hospital Centrally Managed Room Policies and Guidelines for more information on room policies, guidelines, and etiquette.
Rooms:
Medical Professional Building (MPB): D4204 D5206
North Ingalls Building (NIB): 3D15, 8C09A, 8C09B, 8C09AB Combo
University Hospital (UH): 2C108, 2G207, 2G209
University Hospital South (UHS): L3113, F1523, F4353*, F4361, F4367, F4834
*For scheduling information on UHS F4353 please email HCRReservations@umich.edu
University Hospital Event Space
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Ford Amphitheater and Lobby closed for renovations January 1 2024 - January 2025. End date subject to change. Danto Auditorium - Only the Auditorium area is available for scheduling. The back classroom area is closed and unavailable for use. NOTE: Auditoriums are in high demand and are intended for use by large groups with at least 50% of the room capacity. Smaller groups should request conference rooms that can accommodate the size of their group. |
Cutoff date is December 31st. Users are able to reserve the next calendar year on September 16th. There are no exceptions to allow for scheduling past the cut off dates.
The space is restricted and must be approved manually. Users will receive a confirmed or denied confirmation within 2 business days of submission.
Rooms:
CVC Danto Auditorium (Auditorium Only)
University Hospital Ford Amphitheater and Lobby
University Hospital South MCHC Auditorium
For questions or concerns regarding room reservations please contact HCRReservations@umich.edu
University Hospital Dining Rooms
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PLEASE NOTE: There is no longer AV equipment in the UH Dining Room conference rooms. The rooms are available as in-person meeting space only and have no built-in audiovisual capabilities. The rooms are only available as combo rooms (AB or CD) from 6:00am-6:00pm Monday-Friday. If you are serving food, you must add at least 15 minutes before and after your set up time for set-up and breakdown. Only Aramark catering is allowed in the rooms, no outside food/vendors are permitted. The standard room configuration is a large square, 28-32 seats. |
Managed by Aramark For questions contact: umcatering@umich.edu or 734-936-5991.
The cutoff date for scheduling is Dec 31st. The schedule will open for scheduling the following year in December.
The space is restricted and must be approved manually. Users will receive a confirmed or denied confirmation within 2 business days of submission.
Rooms:
Dining Room AB Combo, Dining Room CD Combo.
The maximum capacity is 32 people in each combo room.
University Hospital - Room B2C205
Cutoff date is December 31st. Users are able to reserve the next calendar year the first week of September.
The space is restricted and must be approved manually. Users will receive a confirmed or denied confirmation within 2 business days of submission.
Rooms:
UH-B2C205
University Hospital Room F5316
Able to be booked out 365 days from current date.
Reservations are "auto-confirmed". There is no manual approval.
Rooms:
UH-F5316
CS Mott & Von Voigtlander Hospital - 12th Floor Conference Rooms
| C&W 12th floor conference rooms are available for reservation requests in Schedulon through 12/31/2024. Please review the information in Schedulon for room capacity information and social distancing and mask requirements. |
Managed by C&W Space Managers
Cutoff date is December 31st. Users are able to reserve the next calendar year from July 1st onward.
The space is restricted and must be approved manually. Users will receive a confirmed or denied confirmation within 2 business days of submission.
Rooms:
12-745A
12-745B
12-745AB Combo
12-745DF Combo
Managed by Medical School Facilities Events. Please see Information on the NCRC Conference Rooms
Able to be booked out 365 days from current date.
Reservations are "auto-confirmed". There is no manual approval. A reservation summary is emailed on submit.
Rooms:
Building 100: 101, 105, 112
Building 300: 369, 366, 318M, 372, 376
Building 400: 426, 455, 442, 450, 427, 443, 444, 456, 457, 466 desk1, 466 desk2, 467 desk1, 467 desk2, 468 desk 1, 468 desk2
Building 520: 1120,1121, 1122, 1140, G142, 3120, 3140, 3163, 3223
Building 10: 011S010 Research Auditorium, A116, A164, A180, ACR1, ACR2, G063, G064, G065, G062A, G062B
Building 14: 106, G010, G202, G112, G164, G203
Building 16: B001E, B003E, B004E, G004E, 144C, 146C, 161C, 162C, 250C, 251C, 266C, 450C, 451C, 466C, 467C
Building 18: 102, 104, 103, 107, 115 (Round Room), G024
Building 20: 113W, 202W, 302W, 1814, 2814, 3814
Building 22: 1018
Building 26: 111E, 205N, 205S, 305N, 305S
The NCRC Dining Hall is requested outside of Schedulon - please see NCRC Requests and review the NCRC Event Guidelines
North Campus Research Complex Building 32
Fall semester. August 1st - December 31st. Fall term extended to 12/31 in the 2nd week of July
Winter semester. January 1st - April 30th. Winter term extended to 4/30 in the 1st week of December
Spring/Summer semester. May 1st - July 31st. Spring/Summer term extended to 7/31 in the 2nd week of April
Reservations are "auto-confirmed". There is no manual approval. A reservation summary is emailed on submit. There are no exceptions to allow for scheduling past the cut off dates.
Rooms:
Building 32 Auditorium
Non Standard Spaces
NOTE: The following templates require approval by the managers of these spaces. If you would like request access to rooms in these spaces, please use the Schedulon Non-Standard Space Access Request form to request access . Please be sure to complete the last line labeled "Please list any non-standard templates required" to request access.
Arbor Lakes
(Note: Reserved for faculty and staff located in Arbor Lakes or by approval from Medical School Facilities)
C&W Hospital Level 10
(Note: Reserved for faculty and staff located in C&W only)
Dexter Specialty Pharmacy
(Note: Reserved for use by Specialty Pharmacy Call Center, Pharmacy Staff, Patient Financial Counselor, or Med Access Team at the Dexter Specialty Pharmacy location only)
Kellogg Eye Center (Brehm)
(Note: Reserved for faculty and staff located in KEC and Brehm only)
Psychiatry Meeting Space (Rachel Upjohn Building & NCRC Psychiatry Rooms)
(Note: Reserved for Psychiatry faculty and staff only)
Taubman Health Sciences Library (THSL)
(Note: Reserved for use by Medical School undergraduate, graduate, post-doctoral students and staff directly supporting undergraduate and graduate learning)
Center for Experiential Learning and Assessment (CELA) (THSL - 3rd Floor)
(Note: Reserved for use by Medical School Curriculum/OMSE Program Managers only)