AV - Danto Auditorium Instructions (Basic)


Introduction

Print Instructions: Quick Guide | Hybrid Meeting Setup Instructions

Video Instructions: Getting Started Tutorial | Additional Controls

Wireless Presentation Instructions: Solstice wireless connection (downloadable instructions)

 

Please note that we DO NOT offer live event support for Danto Auditorium as it is considered a self-service Tier 1 space. 

Instructions

 

Start Screen

Touch anywhere on the panel to start.


After starting the system, you will be asked to select the room's configuration (below)

 

Room Mode

Select the configuration of the room.


This will determine if the back rooms will follow the lectern, or function independently.



Present Menu (Video Source Selection)

The present tab on the sidebar brings you to the presentation menu (pictured below). This menu lets you control what video source you want to send to the big display and/or the lectern monitor. 


Note: This menu only controls in-room video. For running a web conference, see instructions on back
 


The present tab brings you to the screen where you can choose what source you'd like to send to the displays

Power on/off system
 

Master volume controls

Main Display: Swipe up or down to scroll between source options. Select your preferred source to send it to the center stage screen.

Lectern Monitor: Swipe up or down to scroll between options. Select your preferred source to display it on the lectern monitor. 

 

Web Conference

 

Note: The room's web conferencing capabilities require logging into the room's PC with level-2 credentials. Room audio and cameras feed into zoom through the PC. 

Click on the web conference tab to access the camera controls, and web conference instructions. 


The web conference tab will automatically switch the big screen to the Podium PC input


The Camera Sources card lets you control the room's built in cameras


If you are using a camera to show the stage or speaker, you can choose your preferred camera (front camera or rear camera).


You can select from one of the four preset buttons, or manually position the camera with the direction pad and zoom buttons ( +/- )

Open Zoom from the start menu.

Log into the Podium PC using your username and Level-2 password. 


Zoom is used on the Podium PC as it would be from any other computer or device. 


If you need training on using zoom, please reach out to ITS's zoom team.


Link: https://its.umich.edu/communication/videoconferencing/zoom 

When using a web conference it's recommended that you use the screenshare button within the zoom application itself. 


Sharing from the podium touch screen is a more advanced feature, and requires some additional considerations to prevent audio/visual feedback issues.



Zoom Step-by-Step Instructions:

Turn on the AV System

  • Touch the touchscreen to turn the system on.
  • Select room mode that reflects the state of the auditorium (No walls open, all walls open, ect.)
  • While on the Present tab, select Lectern PC on the "main display" card and the "lectern display" cards.
  • Select Web Conf. button on the left side of the touch panel to access camera controls.
  • Wiggle the mouse at the lectern if the PC is asleep

Setting up Zoom

  • Open Zoom. If this is the first time logging into the Lectern PC, you may need to log into zoom with your level-1 credentials. (NOTE: see more setup tips for zoom in the section below)
  • Select Join with Video and Join with Audio when first entering your zoom meeting.
  • Back on the touchpanel, adjust your camera angle how you prefer using the direction pad and +/- buttons for camera zooming.
    • (NOTE: You can use the Preset buttons to quickly move the camera to common pre-set positions)
  • If presenting with a PowerPoint slideshow, open up your PowerPoint file now.
    • (NOTE: the lectern PC does not have an accessible USB port for flash drives. You must open up the file via email, or network shared drive.)
  • Back in zoom, click the green share screen button to share your PowerPoint slides with the zoom participants.
    Lectern and table mics are green when active, and red when muted. Each mic has a mute-toggle button at the front of its base.

Zoom / Hybrid Tips

  • Zoom mirrors your camera by default. You can uncheck this setting in zoom's video settings. Turning off the "Mirror my video" setting will ensure printed text is not backwards in the camera.
  • Also in the video settings, it's recommended that you turn on "Adjust for low light" to accommodate the Danto Auditorium's lighting.
  • User laptops should have their microphone and speakers muted when joined in the same meeting while also in the same physical space.
    • This is to prevent audio feedback and echoing.
  • When launching zoom, if you see a tunnel of copied screens in your main zoom window, then you will need to go the Web Conf. screen on the touch panel, and select Rear Camera in "share" section.
  • If you're using the wireless mics, you will need to hold the single button on the mic for around 5 seconds to turn on.
    • The light with flash between red and green for 10-20 seconds, and will be ready for use when the light stops flashing. You can press the single button to toggle between mute (red) and live (green).
    • Press and hold the button to turn off the wireless mics.